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Job description / Role
• Responsible for managing a wide variety of complex and confidential legal, administrative and secretarial duties for the Management.
• Prepare and review legal documents and contracts.
• Evaluate the efficiency and effectiveness of internal administrative operations, procedures and make continuous efforts to minimize the processing time and improve quality.
• Represent the Management and attend meetings for assigned tasks.
• Answer and direct calls and emails of the CEO of a general nature, accordingly update and maintain phone lists for CEO.
• Correspondence of eloquent emails and letters for various events and announcements and manage telecommunications.
• Extensive diary and meeting management including attend meetings, prepare agendas and transcribe minutes.
• Set-up staff meetings maintain electronic staff calendars and organize team events. Organize agendas, briefing papers and any preparatory paper work.
• Develop and maintain a comprehensive document filing and retrieval system for the CEO.
• Consolidate and prepare periodic management reports.
• Coordinate regular meetings with direct reports, monthly management meetings and quarterly client Reviews.
• Organize business and personal arrangements (such as flight reservations, hotel bookings, etc) for the CEO, Chairman and board members.
• Liaise with the related employees (PRO, driver, etc) for work related to the private requirements of the CEO, Chairman and board members as well as handle tasks related to their private properties.
• Accurately track personal expenses for CEO by managing petty cash, credit cards, utility bill payments and receipts on schedule.
• Maintain confidentiality and use a high degree of discretion.
• Act as a 'gate-keeper' to the CEO and the Executive team.
• Any additional tasks assigned by the Management.
Requirements
Minimum Qualifications / Experience:
• Bachelor’s Degree in a relevant discipline.
• A minimum of 8 years in Office Management and Paralegal, with 5 years of experience in a similar role.
Operating Environment:
• Must be able to travel
• Must be able to deal with work – related deadlines, accountabilities and responsibilities.
• Must be able to work under frequent job pressure generated by short and inflexible deadlines.
About the Company
A leading property developer company in UAE