Job closed
Ref: RP178-02
Job description / Role
• Acting as the point of contact between CEO, clients, and suppliers, which includes screening and directing email, phone calls, and distribute correspondence.
• Organizing and maintaining schedule, managing the daily/weekly/monthly agenda of CEO, arranging new meetings and appointments and ensuring the CEO is well prepared for meetings
• Make travel arrangements
• Handling requests and queries appropriately
• Carrying out background research and presenting findings
• Producing documents, briefing papers, reports and presentations
• Carrying out specific projects and research
• Support and facilitate the completion of regular reports
• Prepare and disseminate correspondence, memos and forms
• Develop and maintain a filing system, updating contact information of employees, customers, suppliers and external partners
• Undertake occasional receptionist duties
• Meeting and greeting visitors at all levels of seniority
• Responsible for accounts and budgets, basic administrative assignments and CEO Expenses prospects.
Requirements
Desired Experience and Qualifications
• English mother tongue
• Proven work experience as a PA or administrative assistant
• Familiar with office organization and optimization techniques
• High degree of multi-tasking and time management capability
• Excellent written and verbal communication skills, with fluency in English
• Integrity and professionalism
• A knowledge of standard software packages and the ability to learn company-specific software if required
• High school or University diploma
Personal
• Enthusiasm
• Discretion and trustworthiness: you will often be part of confidential information
• Flexibility and adaptability
• Proactive and takes an initiative
• Tact and diplomacy
• Talented to work in teams and by objectives
• International vocation
• Outstanding Organizational Skills
• Excellent attention to details and ability to work under pressure on multiple projects to meet deadlines
• Adaptability and problem solving mentality, with confidence to ask questions and/or seek solutions when required
• Good interpersonal skills, with the ability to form lasting relationships
• Ability to remain firm yet polite and professional when dealing with difficult client related issues
• Ability to travel from time to time worldwide
About the Company
Founded in Lugano (Switzerland) in 1995, PIEFFECI Group has expanded through the years to cater to its burgeoning list of international clientele. A trustworthy partner for corporate, fiduciary, accounting, and taxation services, we are well-versed in legislation across various jurisdictions. Domestic or otherwise, the advisors at PIEFFECI Group can seamlessly guide you through the vital steps towards establishing a presence in the country of your choice.