Paymaster & General Cashier

Job description / Role

THE HYDE DUBAI

Hyde Hotels, Resorts & Residences, part of the world-leading Accor group; opened the first Hyde hotel outside of the United States, Hyde Dubai Business Bay, in close proximity to the iconic Burj Khalifa directly fronting the Business Bay canal and promenade.

Hyde Hotel Dubai Business Bay, a five-star hotel, opened in Q4 2021. The 276-rooms, all with balconies, has a mix of gracious standard rooms and luxurious suites with views of the Dubai Canal, the Dubai skyline and the iconic Burj Khalifa - the tallest building in the world.

Hyde Hotel Dubai features three incredible culinary experiences including the Mediterranean concept, Cleo Mediterráneo, contemporary Japanese from Katsuya, hand-crafted burgers from Hudson Tavern. Also on the property is The Perq, a coffee concept, a lobby lounge, and Hyde pool & lounge as well as a spa, male/female salon, fitness center, a swimming pool and retail area. The hotel's public areas, guestrooms and Cleo will be designed by Ciarmoli Queda Studio. Katsuya, Hudson Tavern and Hyde pool and lounge to be designed by Tristan Plessis Studio.

The Position

Ensure accurate, up-to-date and timely payroll processing and payment of associates' salaries and benefits. Have a good understanding on the payroll policies and local statutory requirements. Managing the Hotel's payroll cost by providing relevant and accurate payroll information function leading to the preparation of all monthly financial reports and analyses. Daily preparation of the GC report for any operation cash transaction and check against Opera posting , preparation of the hotel's daily bank deposits, control all house funds, and to issue, audit and maintain all house banks according to the Company's policies and procedures.

KEY ROLES & RESPONSIBILITIES

Paymaster:

- Must have a commitment to follow all local corporate policies and procedures.
- Maintain confidentiality in regards to payroll related information.
- Keep track of overtime forms from every department and ensure that the forms are issued and authorized/signed by respective Department Head and Senior Management.
- Follow up with HR in regards to attendance records and insure the absence has been entered correctly into the HR Admin module before the cut-off date each month.
- Collect and verify basic payroll information from approved payroll documents such as status change form, new joiner form and payroll allowances and deduction forms.
- Co-ordinate with HR Department on matter concerning employees' basic pay including end of service and vacation, allowances, deductions and all other benefits such as air tickets.
- Post the monthly service charge paid-outs and verify the posted balance to the distribution sheet.
- Post the monthly tips and various commission (i.e. upsell and Spa) paid-outs and verify the posted balance to the distribution sheet.
- Ensure that all garnishments and payroll advances are deducted in a timely manner and reconciled accordingly.
- Ensure that vacation, EOS (End of Service) and Air Ticket entitlements and accruals are in accordance with the HR document and employee's contract.
- Produce a monthly basic pay reconciliation vs. previous month.
- Compute and ensure the accuracy of the payroll register and submit to Director of Finance, Director of HR and GM for approval.
- Prepare the bank salary transfer letters and manual payroll cheques and submit to Director of Finance and GM for approval.
- Prepare the monthly Payroll journal entries and submit to Director of Finance
- Distribute pay slips after payroll has been debited from the hotel's bank account.
- Track and maintain vacation outstanding and lieu days outstanding.
- Submit monthly outstanding vacation and lieu days to Human Resource department on monthly basis.
- Maintain the payroll system and make recommendation for improvements.
- Reconcile all payroll related balance sheet.
- Provide any other reports as requested by management.
- Perform any other duties that may be assigned from time to time by management.
- Any other Ad-hoc duties and project work as may be required.

General Cashier

- Must have excellent cash handling skills evidenced by no overages and shortages and work in a safe, prudent, and organized manner.
- Count and verify daily cash receipts that are submitted from individual cashiers.
- Document the reconciliation of all cash receipts to the PMS system and complete the daily cash over and short report.
- Consolidate, prepare and make the daily bank deposits in a timely manner.
- Reconcile daily cash submissions from various departments in the hotel against the bank deposits.
- Report daily all cash discrepancies to the Chief Accountant and/or Director of Finance.
- Ensure that all cash-handling employees have adequate monetary change throughout their work shifts.
- Provide monetary change to employees with hotel floats & Issue due-backs.
- Deposit cheques proceeds on a timely basis.
- Submit foreign currency rate changes to the Night Manager on a daily basis & to ensure that all rates have been updated.
- Reconciliation of house bank balance sheet.
- Disbursement of expense reports cash payments according to policy & collect Internal cash payments from colleagues and submit to AR for postings.

Requirements

PERSONAL ATTRIBUTES

- Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
- Must have a high degree of professional integrity and confidentiality, and work in a safe, prudent and organized manner.
- Must have commitment to follow all local and corporate policies and procedures.
- Must be self-motivated and have a high degree of analytical ability.
- Oral and written fluency in English
- Display initiative
- Team player
- Customer/people oriented
- Responsible and helpful

QUALIFICATIONS

- Diploma holder would be preferred.
- Excellent knowledge of Microsoft Office mainly EXCEL.
- Knowledge of at least one payroll system
- Knowledge and experience with Oasys payroll system is an added advantage

EXPERIENCE

- Minimum of 2 -3 years experience with at least 1 year experience in a similar capacity in a hotel.

Our commitment to Diversity & Inclusion:

We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality.

About the Company

A caring employer providing respect, training and career development for our employees. An attractive employer offering more than 100 professions across the 5 continents.

We are much more than a world leader. We are 250,000 hoteliers with the same shared passion for welcoming. We take care of millions of guests in our 4,300 addresses and on our digital platforms. As an operator and franchisor (HotelServices), owner and investor (HotelInvest), we invest all our energy into making "Feel Welcome" resonate as the finest hotel promise.

From luxury to economy and in every corner of the globe, AccorHotels'​ more than 20 brands meet all the needs of business and leisure travelers seeking comfort, attention and high-quality services.