Payroll Manager

Job description / Role

Job Purpose
• Manage the overall day to day running of the payroll function, working together with the Payroll team and finance team.
• To continually strive to improve the process working towards operational excellence.
• To embody the values and vision of Aldar Education, and apply this to the structure of the team.
• Dimensions
• Direct reports: 2
• Total Team Size: 3

Main Duties
• Mapping a clear, measurable business process for the monthly running of payroll, including clear deadlines for all Aldar Education entities
• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, housing, education allowance and other deductions.
• Establish collaborative relationship with finance stakeholders, get buy in for business process
• Map processes for managing payments of allowances such as; End of Services, Education Allowance, Annual Flight Payments and any other allowances with make up total annual remuneration of staff salaries

Specific Duties Reward
• Be the Payroll expert and be responsible for the end to end processing of timely and accurate payroll
• Maintain the payroll system / HRMS and liaise with HQ and School HR staff to ensure employee data is accurate
• Maintain payroll information by collecting, calculating, and entering data related to all employees and their attendance and employment
• Prepare reports by compiling summaries of all earning and deduction categories, and reconcile all payroll entries and adjustments
• Attend monthly meetings with Aldar signatories in order to acquire final payroll sign off in conjunction with Head of HR
• Coordinate the application of salary increments for various levels of employees in the organisation
• Ensure best practice approach for the collecting and maintaining of employee bank details in the payroll system / HRMS
• Coordinate and manage the group life insurance scheme for all employees, ensuring any additions, changes and deletions and processed accordingly and ensuring CO and schools hold records of beneficiary nominations
• Assist with advice and guidance in the processing of any life insurance claims
• Triangulation of housing allowance payments with Central Office housing and finance departments
• Consider the End of Service process and implement best practice approach
• Resolve payroll queries and discrepancies by collecting and analysing information, ensuring that HR Officers, Principals and employees are aware of and understand the rationale for their pay
• Protect payroll operations by maintaining the strictest of confidentiality

Operational Excellence
• Implement KPI’s based on business objectives
• Implement process for Managing and tracking the issuing of bank letters
• Compile and provide reports for inclusion in the HR board report utilising the HRMS wherever possible
• Liaise with banks regarding staff accounts and benefits
• Assist internal and external auditors with collection of various information and records and provide explanations as relevant
• Other duties as reasonably expected
• Take the lead with the ADEK ERP implementation.
• Manage reconciliation on monthly basis all records.
• Maintain transparent and proactive relationship with banks, auditors and advisers.
• Liaise with ADEK / Charter Schools Team on a regular basis on all payroll matters

Requirements

Position Requirements:
• Education: Bachelors degree or formal qualification in a related field of finance
• Experience: At least 5 years in payroll with 2 – 3 years managerial experience

Essential Attributes
• Minimum of 3 years’ similar experience
• Highly competent using IT systems, including Microsoft Word/Excel/Outlook and other systems, including HRIS
• Accuracy and an outstanding attention to detail

About the Company

Aldar Academies, a division of Aldar Properties PJSC, is a leading provider of private education in the Emirate of Abu Dhabi. We provide inspiring learning environments, combining the very best academic, arts and sporting facilities with the highest standards of teaching. From a single school with 250 students in 2007, Aldar Academies now operates six schools in Abu Dhabi and Al Ain with over 4700 students. With over 700 employees we have planned projects to grow our current schools and build new ones to increase our student capacity to over 14,000 in the next 4-5 years. All our schools are rated Band A by the Abu Dhabi Education Council.

All Aldar Academies schools offer a British curriculum, which has been adapted to the needs of students in the UAE, ensuring that all our students have access to an international education in a stimulating, multi-cultural setting where academic achievement is nurtured alongside personal development. Operating as integral parts of the communities to which they belong, each of our six primary and secondary schools allows students to find and pursue their passions and prepare them for a future of success.

Aldar Academies schools are, at pre-school and primary level, The Pearl, Al Mushrif and Al Muna; serving both pre-school, primary and secondary age students are Al Ain International School and Al Yasmina, which operates from FS1 to Year 13. Al Bateen Secondary School serves the needs of secondary school students in the heart of Abu Dhabi and offers the IB Diploma Programme in Years 12 and 13.