Personal Assistant

Job description / Role

Job Description:

The Personal Assistant to the CEO and Chairman will provide high-level administrative support to the company’s CEO and Chairman. This role requires discretion, attention to detail, the ability to meet tight deadlines, and impeccable organizational skills.

Key Responsibilities:

• Manage and maintain schedule, appointments and travel arrangements
• Act as the point of contact between the internal/external clients
• Verification of documents and cheques prior to management signatures
• Handle confidential documents ensuring they remain secure
• Prepare and edit correspondence, communications, presentations and other documents
• Manage and organize meetings and events
• Record, transcribe, and distribute minutes of meetings
• Monitor, screen, respond to and distribute incoming communications
• Liaise with internal staff at all levels
• Interact with external clients and stakeholders
• Coordinate project-based work
• Managing monthly claim expenses
• Timely payment of monthly credit cards, utility and mobile bills
• Maintenance of the cars, renewal, fines, services etc
• Managing account balance and online banking transfers
• Handle medical insurance, claims and appointments
• Managing office expense and petty cash
• Tenant coordination, tenancy renewal, leasing, property management, maintenance, etc
• Managing and coordination documentation with banks
• Organizing Electronic and hard copy filing
• Coordination and documentation for all administration and lease agreements
• Coordination with Accounts team for Vendor’s payment confirmation
• Managing Office Maintenance, Vendors coordination, Contract management and timely contracts renewal.
• HR support as needed, Recruiting, Onboarding, Offer letters, Salary certificates, fostering a safe environment, managing employees’ relations, administering payroll, managing compensation and benefit packages, handling disciplinary needs, ensuring compliance with labour laws and regulations

Salary:
AED 10,000 to 12,000 per month inclusive of fixed allowances.
Additional benefits: Medical and Visa

Requirements

Qualifications:

• Proven experience as a personal assistant or similar role
• Knowledge of office management systems and procedures
• Outstanding organizational and time management abilities
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree; additional qualification as a personal assistant or secretary will be a plus

Technical Skills:

• Proficiency in MS Office and other office productivity tools
• Familiarity with email scheduling tools
• Comfortable with fast-paced and varied computer work

Personal Attributes:

• Good communication
• Organized
• Efficient Time management
• Honest
• Proactive problem solver
• Attentive to details
• Flexible and adaptable
• Professional discretion
• High emotional intelligence

About the Company

Alam Steel is a leader in the steel distribution industry maintaining strong relationships with some of the largest contracting and engineering firms in the region. The company has established itself as a key supplier that can deliver high quality products at competitive prices, on time. Alam Steel was founded in Dubai, UAE in 1979 and is headquartered in the Jebel Ali Free Zone.