Personal Assistant and Office Executive

Job description / Role

Personal Assistant and Office executive - LVMH Fragrance - Givenchy

As an Personal Assistant and Office Executive you will be responsible for supporting the General Manager through the day-to-day tasks and challenges. You will be the first point of contact in coordinating between different divisions and following up on a variety of administrative tasks. Being pro-active and anticipating business needs will be crucial to succeed in the role. You will gain great exposure by being at the centre of a our growing operations in Dubai Design District, and you will be part of our success!

What you'll be doing

GM Support

- Manage Calendar and meetings
- Organise Travel, T&E, team meeting events

Back Office and Finance Support

- Create and update records ensuring accuracy and validity of information sick leaves, holidays, company products etc.
- Schedule and plan meetings and appointments
- Organise cake for birthdays and other events
- Monitor level of supplies and handle shortages
- Resolve office-related malfunctions and respond to requests of issues
- Coordinate with other departments to ensure compliance with established policies
- Maintain trusting relationships with suppliers, customers and colleagues
- Perform receptionist duties
- Be the point of contact for suppliers, process invoices and clear shipments to office

Requirements

Ideal Skill set

- Experience as a Personal Assistant is mandatory
- Fluency in English, any other language is a plus.
- Emotional intelligence and ability to connect well with people
- Being pro-active and taking initiative
- Ability to prioritse and high flexibility

LVMH Key Competencies

- Customer Focus
- Priority Setting
- Organizing
- Interpesonal Savy
- Proactivity
- Autonomy
- Sense of excellence: quality & efficiency

About the Company

The Chalhoub Group is the leading partner for luxury across the Middle East since 1955. As an expert in retail, distribution and marketing services based in Dubai, the group has become a major player in the fashion, beauty and gift sectors regionally.

By blending its Middle East expertise and intimate knowledge of luxury, Chalhoub Group is building brands in the region, by offering service excellence to all its partners and a unique experience to its customers through its passionate teams.

With a growing workforce of more than 9,000 people, implemented in 14 countries, as well as the operating of over 470 retail outlets, the group's success is attributed to its most valued asset of highly skilled and dedicated teams. Professionalism and passion are what fuel the Chalhoub Group's competitive edge in today's market.

By being committed to implementing sustainable practices into their business, the Chalhoub Group has been awarded in 2013 the CSR Label from the Dubai Chamber of Commerce.