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Job description / Role
Position: Personal Assistant, 5+ Years’ Experience (PT or FT)
Location: Dubai
Our clien is the leading independent educational consulting firm in the GCC focusing on US university admissions. We provide college admissions counseling to Emirati and international students seeking admission to the full spectrum of US universities and colleges. Our innovative model has evolved from our deep background and broad experience in admissions counseling in the United States. We center our services on providing intensive one-on-one counseling and guidance to students in every aspect of US college admissions, based on the philosophy of finding the right “fit." Hale’s mission is to guide and empower students seeking to realize their maximum personal, academic, and professional potential through the pursuit of American higher education.
The company employs an entire team of American university professionals with relevant firsthand admissions experience, education, and knowledge. Our admissions counseling model is highly personalized, as all of our sessions are conducted one-on-one with students. We are defined by our collaboration with parents and students, as well as our innovative use of technology. Our team is composed of highly qualified individuals with advanced degrees from top US universities.
Position: Personal Assistant
Essential Duties and Responsibilities
• Managing the office calendar and personal calendar of the CEO
• Answering and forwarding office calls
• Coordinating presentations and out of office events
• Performing basic bookkeeping, filing, and clerical duties, including:
• Handling petty cash and light accounting
• Managing office and marketing material inventory
• Managing office and marketing material budget
• Communicating with vendors
• Organizing client files
• Coordinating courier orders
• Collecting payment from clients
• Sending client invoices and payment reminders
• Depositing and collecting checks from bank
• Providing CEO with client information before meetings
• Updating client meeting notes
• Preparing CEO travel itinerary
• Managing CEO’s calls while he is out of office
• Monitoring team email account
• Acting as substitute for office manager on Fridays
• Managing limited HR duties, including:
• Employee on-boarding process and termination process
• Employee health insurance coordination
• Employment authorization letters
• Employee parking passes
• Employee work visas and contracts
Requirements
• Bachelor’s degree from accredited western university
• 5+ years experience as a personal assistant to a corporate leader
• Valid UAE driving license
• Required Skills
• Impeccable written and oral communication skills
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
• Proficiency in Google Drive and Dropbox
• Excellent telephone manner and customer service skills
• Ability to organize, multitask, prioritize, and work under pressure
• Strong sense of responsibility and ability to complete tasks with minimal supervision
• Exposure to accounting a plus
About the Company
italent has been around since 2012, when we saw that businesses needed better talent solutions for their employment requirements. By focusing our efforts on quality products and services that are simple-to-use and innovative, our team brings you the best results without any unexpected additional costs and unnecessary complications. Simply put, we love helping businesses find and keep the right people.