Personal Assistant - Russian Speaking /Jafza Experience

Job description / Role

Job Descriptions:

Personal Assistant/Admin
• Provide one-to-one support for time and daily management for Managing Director
• Preliminary drafting of correspondence on the manager's behalf
• Calendar maintaining for the Managing Director
• Planning and organizing meetings
• Organizing complex travel and itineraries (Visa, Ticket, Hotel, Transportation)
• Taking notes and writing minutes during meetings
• Commercial License and Lease renewal
• Bills and payment (DEWA, DU, ETISALAT, SALIK, VIP, EMPOWER, etc.)
• Managing IT technical support while working closely with the IT
• Ensures that there is an adequate supply of stationery and other materials in the office at all times

HR
• Develop and implement HR strategies and initiatives aligned with the overall business policies
• Visa Processing
• Medical, Vehicle, Workmen Compensation and Third-Party Liability Insurance
• Understanding of UAE labor laws and disciplinary procedures
• Maintains office staff by recruiting, selecting and orienting new employees
• Organized all new hire, security and paperwork
• Screened applicants CVs and coordinated both phone and in-person interviews
• Prepares new offers and contracts as per the CEO’s provided details
• Maintains and facilitate HR and Company files, records and procedures
• Ensure HR documents (e.g., contracts of employment, employment letters) are filed in employee personal file both soft and hard copies
• Provide support to employees in various HR related area such as leaves, compensation, visa, reimbursements etc.
• Draft correspondence for all kinds of HR-related issues such as, but not limited to company letters, bank letters, salary certificates, experience certifications, NOC’s etc.
• Prepare and circulate the birthday cakes and birthday greetings of associates
• Bridge management and employee relations by addressing demands, grievances or other issues

Office Duties
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists of suppliers and clients
• Submit and reconcile expense reports
• Maintain office facilities, report and initiate necessary repairs and maintenance
• Give special attention to office cleanliness and the workplace to ensure tidiness

Salary:
AED 10,000 per month inclusive of fixed allowances.

Requirements

Qualifications:
• Proven experience as an Administrative Assistant, HR, Office Manager, Executive or Personal Assistant
• Well versed of JAFZA and Dubai Trade procedure and policies
• Someone who is professional and can work under pressure with minimal supervision
• Female Russian Speaker
• Knowledge of documentation for Jebel Ali Free Zone
• Knowledge of Visa Processing
• Well-developed time management skills
• Strong organizational skills

Attributes:
• Efficient
• Discrete
• Flexible
• Self-motivated
• Organized
• Proactive
• A good communicator

About the Company

PARKER CONNECT is the fastest growing Management Consultancy in the Middle East. We provide world class services such as Executive Search and Consultancy through our centrally located office in Dubai, United Arab Emirates. Ever since starting operations, the organization has witnessed rapid growth purely achieved through firm business relations and quality service delivery. Our market knowledge in the region put together with quality consultants and excellent infrastructure has enabled us to build a strong portfolio of clients which include MNC’s and local firms.