Portfolio Officer

Job description / Role

The Portfolio Officer is responsible for providing support to the Project Management Office (PMO) in overseeing and coordinating projects and strategy initiatives across our diversified holding company. He/She will work closely with project stakeholders, project managers, and senior leadership to ensure that projects are executed effectively, efficiently, and in alignment with strategic objectives. They will also be responsible for the development and delivery of reports/dashboards for the senior leadership.

Responsibilities:

• Ensure all projects adhere to PMO best practices and procedures to drive successful project delivery.
• Assist in maintaining project documentation, including project plans, schedules, status reports, meeting minutes, and other relevant records.
• Monitor project progress against established timelines, budgets, and deliverables using project management tools and software.
• Prepare regular status reports and dashboards for senior leadership and stakeholders, highlighting project progress, issues, risks, and dependencies, and providing recommendations for resolution or mitigation.
• Monitor and control project and portfolio health levels, highlight potential issues and possible resolutions to mitigate risks.
• Maintain a database for project and portfolio risks, lessons learned, changes, etc. and analyze trends, identify areas of improvement, and highlight potential portfolio risks.
• Assist in identifying, assessing, and managing project risks and issues, and develop mitigation strategies and contingency plans as needed.
• Support project managers in resource allocation and tracking, including personnel, budget, and equipment.
• Facilitate communication among project team members, stakeholders, and other relevant parties, and organize meetings, workshops, and other project-related events.
• Continuously look for opportunities to improve project management processes and practices within the PMO.
• Provide guidance and support to project managers and team members on project management methodologies, tools, and best practices.
• Assist the Group PMO Manager in developing and implementing department-level governance and maintaining relevant documents (including but not limited to: Group Planning & Project Management Policy, Project Implementation Manual, PMO Charter, Project Life Cycle Process Maps, etc.) and their processes and procedures to ensure compliance and best practices.

Requirements

• Education: Bachelor's degree in business administration, project management, or related field & preferably a master’s degree in business administration or project management.
• Experience: Minimum of 4 - 6 years of experience in project management, PMO, or related role, preferably in a holding company or multi-business environment.
• Demonstrated knowledge of PMO types, maturity models, roles, and responsibilities.
• In-depth knowledge of the concepts and principles of project and portfolio management and their planning.
• Attention to detail and a commitment to producing high-quality work.
• Ability to work effectively both independently and as part of a team.
• Ability to work with local and remote teams from a wide range of backgrounds
• Any Special training / Certification: PMP preferred, IPMO-F-P or -E, PMO-CP or PMO-CC desirable.

About the Company

A leading holding company in UAE.