Job description / Role
Your new company
A leading oil & gas company is looking for an experienced private personal assistant to join operations in their Sharjah Office. They are well established within the oil & gas industry and recognized on a global scale.
Your new role
In this role, you will be providing day-to-day private support to the CEO and where appropriate his family and friends. Typical duties will include: Managing property projects, being the main point of contact for all household items; including managing suppliers, liaising with interior designers, managing household works/repairs. Managing household staff including HR issues, finances and rotas, as well as maintaining an extensive fine artwork and inventory for all properties. The appropriate candidate will be experienced in managing all private appointments for the CEO, family and friends; including managing diaries in order to manage and assist in arranging and organizing birthdays and Christmas gifts/cards and be adept in scheduling all appointments accordingly. You will be responsible for making private orders and purchases on behalf of CEO when requires and will manage all personal finances including household and personal bills and expenses, archiving costs and negotiating cost effective pricing. As a HNWI with global presence, you will be required to manage all travel arrangements for the CEO, family and friends including conducting research on travel locations, coordinating visa applications, booking all travel including both private and commercial travel, as well as being available if needed to travel with CEO/family. You will be comfortable organizing events and arranging them from start to end including sourcing and booking caterers, venues and entertainment, coordinating all logistics and site inspections, as well as ensuring you are maintaining relationships with external suppliers and contacts. A big part of the role will be assisting with all day-to-day administration and organization including creating documents, managing all household documents in regards to insurances, following up shipping requests and managing all paperwork for auction and bidding proceedings.
What you'll need to succeed
The successful candidate will have a solid background in private personal assistance. You will be able to speak English as a first language and the requirement for an additional language is not necessary, but would be preferred. Preferably you will have had exposure to VVIPs or UHNWI, having supported someone of this calibre previously as a private PA. You will have an awareness of visa requirements for foreign travel and will have previously dealt with both local and international travel. You should be highly computer literate; especially familiar with the use of all Microsoft office packages and will ideally have a degree education. The perfect candidate will be a friendly team player with excellent communication skills, be professionally presented as well as be able to multi-task and use initiative.
You will be required to undertake various testing if shortlisted for this role - so should be confident completing assessments in all Microsoft packages, IQ testing and psychometric testing.
What you'll get in return
You will earn a competitive salary with a good benefits package.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.
About the Company
Hays is the leading global specialist recruiting group. We are the experts at recruiting qualified, professional and skilled people worldwide.
Our Middle East office was founded in December 2005, headquartered in Dubai UAE. We deal with clients in the UAE, Qatar, Oman, Bahrain, Saudi Arabia, and other key areas in the region. Our consultants sector-specific knowledge and unique understanding of the local market allows us to offer an exceptional level of service across all divisions.
We currently recruit for roles in the following sectors: Accounting & Finance, Architecture, Banking, Construction & Property, Engineering, Healthcare, Human Resources, Information Technology, Logistics, Legal, Office Support, Oil & Gas, Life Sciences, Supply Chain & Procurement, and Sales & Marketing.
As part of our continuing expansion, we have opened a dedicated Abu Dhabi desk to further assist with our client needs across the region.
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Team Administrator / Personal Assistant
|Abu Dhabi||30 Jun|