Procurement Executive (Short Term Limited Period Contract)

Job description / Role

In a never before seen experience, Dubai Parks and Resorts hosts MOTIONGATE™ Dubai – a destination that brings visitors in direct contact with their favorite characters and stories. We are inviting everyone to play a part and as a team member of MOTIONGATE™ Dubai, you’ll enjoy all the fun that comes with an exciting career. You’ll work with a cast of amazingly talented and inspiring people in a job that’s so immersive it hardly feels like work. Come and work with an exciting team where we all play a vital part in the story – whether you choose a role serving the delicious food, to maintaining equipment, performing in costume or operating a ride. Whatever your chosen vocation you will help tell compelling, enduring stories and create memories for our guests that will last a lifetime.

Play Your Part
An exciting career opportunity of young & talented individual as Procurement Executive, Its for short term limited period contract. In this role you are responsible to manage all Procurement Requisitions and making sure processed efficiently within budget and meeting the end user specifications, requirements (Including issuing Purchase Orders, establishing Contracts , Pre & Post Contract Administration in terms of Variations/ Addendums/ Contract Renewals Dispute Resolution, including Suppliers Pre-Qualification & Performance Appraisal process). You are require to maintain a superior level of customer service in all communication with internal customers/end-users or external vendors.

• Monthly gross salary would be between 5500 – 7000 Dirham (Including Accommodations, Transport & any other utility allowances
• Job Location Motiongate Dubai / Dubai Parks & Resorts / DXB Entertainments (Next to Jabel Ali – Not in freezone)

Main Duties:
• Ensure all Procurement Requisitions for Materials/Services are processed efficiently within budget and meeting the end user specifications and requirements, and efficient completion of all processes and documentation including, initiating RFQ’s preparing commercial evaluations & Purchase Orders, payment certification in accordance with the DOA & complying with the company policy & procedures.
• Executing all Pre -Contracts Administration like Tender Process, Evaluation, negotiation, issuing Contracts upon approval and in accordance with the DOA & complying with the company policy & procedures. Execution of Post contract Administration in terms of Dispute Resolution /Variations/ Addendums/ Contract Renewals /Payment certification etc. and in accordance with the DOA & complying with the company policy & procedures
• Negotiate with suppliers/vendors to be within the allowed Budget and to get the best value for money and maximize Company Profits on all Procurement done.
• Timely update the internal customers by providing update on the detailed status of their requisitions.
• Research and shortlist potential vendors for submission to internal management and vendor approval processes which includes the identification, obtaining the completed Supplier Registration & Pre-qualification Forms, Evaluate the Supplier in order to register and establish them as approved and preferred suppliers of goods and services.
• Resolve payment related disputes to the Service Providers and liaise with the related departments to ensure compliance with the agreed Payment Terms as per the contractual agreements.
• Develop and maintain durable relationships with suppliers/vendors in order to facilitate procurement transactions which meet the company objectives in contingent circumstances, maintaining high levels of service to the end user
• Proactively maintain positive working relationships with internal customers and vendors alike to expedite the procurement process, efficiently, effectively and in accordance with the approved policies and procedures.
• Contribute to the periodical reports prepared by Management on the professionalism and quality of services/goods received from preferred / single sourcing suppliers
• Support in organizing and facilitating tenders and subsequent contract negotiations and contract award.
• Develop administration objectives, action plan and budget
• Review & Develop Policies and Procedures, and ensure implementation.
• Monitor and audit the contract implementation and the contractor service performance within the scope of work of office services section.
• Perform other responsibilities associated with this position when appropriate.
• Conduct the performance appraisal for subordinates, identify and report the training need.
• Supervise and maintain accurate and up-to-date contract log.
• Direct the preparation and maintenance of reports as are necessary to carry out the section functions. Prepare periodic reports to the director, as necessary or requested.
• Track & Record department SLAs and KPIs
• Ensure efficient, courteous and timely services to all employees’ requests and inquiries.
• Ensure achievement of targeted results in each key performance areas as outlined in the plan.
• Comply with quality standards and Code of Conduct.
• Comply with applicable EH&S rules and procedures.
• Ensure that team members are provided learning and career development opportunities by identifying successors within the team, preparing them for the next accountable roles and recommending them for external trainings whenever required in consultation with HR Department.
• Ensure that productivity and service delivery of the department is improved on continuous basis by keeping team members motivated and retained.
• Assist implementation of relevant electronic systems to bring efficiency and effectiveness existing processes.
• Provide support and suggestions to the team at all stages of procurement process from the design of Procurement Strategy, Cost improvement program, Contracts through contract management and monitoring of contracts.
• Any other duties as may be reasonably requested by the Management Team

Requirements

Are You a Star?
In order to be qualified for this role you should possess the below criteria:

Essential:
• High School Degree
• The candidate should have strong procurement knowledge & minimum 2 – 3 years of experience in similar position.
• Hands on experience in different systems such as Oracle I-procurement, Oracle I-Sourcing & Adaco system.
• Confident in dealing with outdoor and indoor vendors / customers / partners
• Must have skills manage the vendor, procurements contracts, pricing / quotations management & negotiations, contract bidding experience & strong communications skills.
• Advanced knowledge of Microsoft Office products.

Desirable:
• Bachelor’s degree / master’s degree / CIPS
• 5-8 years of relevant experience
• Multilingual (Arabic and other foreign language)

About the Company

Dubai Parks and Resorts offers new heights in experiential entertainment through an inspired concept that brings the best of the east and the west in the entertainment industry. Conceived and developed by Meraas Holding, Dubai Parks and Resorts articulates the Dubai leadership’s vision of positioning the emirate as a compelling global tourist destination.

The first phase of Dubai Parks and Resorts will comprise three theme parks: motiongate™ Dubai, Bollywood Parks™ Dubai, and LEGOLAND® Dubai. The development will also feature Riverland - a grand entrance plaza and Lapita, a family themed hotel. The first phase is scheduled for completion in 2016. Ground work commenced on site in February 2014