Procurement Officer - Expeditors

Job description / Role

- Procurement Officers work with the Purchasing’s staff to follow up the requirements for a purchase, and then they expedite and ensure the requirement is met within the Procurement Policy.
- Responsible for managing and coordinating procurement work processes for a number of sourcing categories and businesses, including executing procurement transaction processes and managing inventory/procurement records, providing location procurement support and planning, managing supplier events and relationships, and implementing sourcing strategies.
- Procurement documentation maintained and updated as per procurement Policy.
- Work independently, so they need to be self-starters who are organized and detail-oriented. Because they will interact with vendors and various departments within company.
- Plan, schedule and coordinate local stakeholder meetings on procurement topics and facilitate decisions
- Notify internal stakeholders and facilitate implementation of decisions
- To investigate potential vendors and keep suppliers list/data updated. To keep and update the all soft and physical record in designated area.
- To help the Purchasing staff in creating purchase orders and place the orders with the vendor.
- Expediting supplies with through proper process controls .Arrange for overnight shipping if an items is need immediately, and they monitor all orders to make sure supplies are received.
- To liaison with Supply Chain Management for storage and their future need
- Work with vendors to ensure timely receipt of materials or supplies needed within an organization.
- To liaison with Finance for Vendor payment or some internal issues regarding PO etc.
- To coordinate with Purchasing staff in resolving the problems with vendors for any material defects, delivery shortage and invoice discrepancy.
- Applies a basic understanding of local practices and procedures to manage, organize, and coordinate processes for procurement of materials/goods, services, and or supplies
- Apply a basic understanding of procurement practices and procedures to assist more senior team members with process improvements.
- Prepare, execute and compare bid documents for sourcing decisions.
- Monitor pay types for claims management, correct accrual codes, due dates and schedules for reporting and vendor reconciliations on a daily/weekly basis
- Checks electronic and/or hard-copy records and files for accuracy, performing basic analysis of data; ensures data is collected and compiled into procurement/inventory management system for use in analysis and/or reporting
- Own and deliver the supplier relationship management process Provide oversight and reporting to procurement management on key processes such as category management plans, stakeholder engagement activities,
- Provide Prepares basic summary reports, consolidating data from multiple reports, under the direction of more senior team members in order to inform local procurement strategies and production planning efforts.
- Informs internal plant/location staff on procurement process, procedures, and requirements (e.g. Select Suppliers, after the fact purchase orders etc.).
- Under general supervision, facilitates the implementation of administrative activities in alignment with strategic sourcing strategies and policies across the sourcing lifecycle
- Assists more senior team members on maintaining on-going tracking mechanisms for basic performance metrics, reporting on value captured at the local level.
- Works with applicable plant/location staff to research and resolve routine supplier issues; escalates more significant issues to higher level procurement staff and/or Strategic Sourcing organization as appropriate.
- Within established limits and following established guidelines, contact supplier and take actions to research basic variances with supplier contract terms and conditions (on-time delivery, quality of materials/goods, adherence to specifications, etc.); coordinates return of rejected/damaged or otherwise unsuitable orders.
- Manage day to day follow-up from Requestors / Support Team – Supervise / Support junior resources (where appropriate). Develop compelling presentations

Requirements

- Graduate.
- Minimum of 2 years professional experience
- FMCG experience is mandatory

Job-Specific Skills:
- Strong mathematics and communication, verbal and writing, required.
- High level of proficiency in computer skills including Windows, Excel, Word, PowerPoint (Intermediate level)
- Must be detail oriented, have strong organizational and time management skills to work in a fast paced environment.
- Strong administrative, Internet search and filing skills.
- Effective inter-personal skills in dealing with all levels and departments within the company
- Basic Understanding of Procurement requirements and standards is desirable
- Strong organizational skills.
- Impeccable customer services skills
- Ability to calculate figures and amounts such as discounts, interest, commissions, percentages and foreign currency conversions

About the Company

Agthia Group is a leading Abu Dhabi based food and beverage company established in 2004. The Company is listed on the Abu Dhabi Securities Exchange (ADX) and has the symbol Agthia. 51 percent of the Company’s shares are held by General Holding Corporation, an Abu Dhabi Government entity, with the balance held by individual and institutional investors.

The Company’s assets are located in the UAE, Egypt and Turkey. Agthia offers a world class portfolio of integrated businesses providing high quality, trusted and innovative food and beverage products for customers and consumers across the UAE, GCC, Turkey and the wider Middle East.