Project Administrator

Job description / Role

Building on our past. Ready for the future

Worley is a global professional services company of energy, chemicals and resources experts headquartered in Australia.

Right now, we're bridging two worlds as we accelerate to more sustainable energy sources, while helping our customers provide the energy, chemicals and resources that society needs now.

We partner with our customers to deliver projects and create value over the life of their portfolio of assets. We solve complex problems by finding integrated data-centric solutions from the first stages of consulting and engineering to installation and commissioning, to the last stages of decommissioning and remediation. Join us and help drive innovation and sustainability in our projects.

Key Accountabilities
- Keeps meeting schedule and assists Office director in daily operations
- Provides administrative support to projects and their execution as necessary
- Provides administrative support to ensure efficient operation of office.
- Coordinate with HSE and HR for the latest Covid office protocols and implement accordingly.
- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate office/personnel.
- Monitoring and purchasing of office and pantry supplies.
- Maintain record of office expenses and submit expense claims.
- Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
- HotDesk Superuser. Register new users to Dubai team.
- Overseeing the maintenance of office facilities, and equipment.
- Coordination with IT and HR for staff mobilisation and demobilisation
- Conduct basic HSE orientation and office tour for new stater and first-time office visitors.
- Update HSE Board (fire warden and first aider contacts, office guide in case of emergency, important contacts, etch)
- Reporting and coordinating IT issues
- Manage and coordinate logistics of IT stuff and documents from Abu Dhabi Office to Dubai Office
- Provide support to proposals by collating and updating CV's, formatting of documents, and gathering information's.
- Updating the Dubai office staff contact list and email distribution list.
- Support managers in entering and updating opportunities in CSP
- Coordinate and update project data sheets.

Requirements

Education - Qualifications, Accreditation, Training:
- At least 5 years general secretarial experience
- Excellent written and verbal communication skills
- Experience in Microsoft Office suite of products
- Intermediate / Advanced word and excel skills
- Able to operate in a team environment with proven ability
- Able to undertake tasks with minimum supervision
- Able to coordinate activities to meet deadlines in a timely fashion

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.

We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.

Whatever your ambition, there's a path for you here. And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.

About the Company

Worley is a leading global provider of professional services in the energy, chemicals and resources sectors. We partner with our customers to address their most critical challenges at every stage of their projects: from initial concepts to sustaining and enhancing their assets. And we provide smarter, bolder solutions while delivering on our own sustainability commitments.

We are 51,000 bright minds across 46 countries all driven by a common purpose – delivering a more sustainable world. While working to fulfill our ambition to be recognized globally as the leader in sustainability solutions.