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Project Coordinator


Dubai, UAE

Ref: GP222-2996

Job description / Role

Employment: Full Time

Your new company

Our client are an internationally recognised aerospace corporation with their headquarters in Dubai. They specialise in aircraft leasing and engineering with customers in MENA, Europe, Russia and CIS.

Your new role as a Project Coordinator

Design and management

• Liaise and source Project Management Consultant
• Commence design of floor plans internally with stakeholders (CEO / LT)
• Agree internal approval process and signoff of works
• Agree schedule of works, responsibilities and sign off authorisations
• Identify communication plan
• Identify move date, (along with contingency if project runs over)

Fit out and financial management phase:

• Appoint, agree and sign contracts with chosen fitout company
• Full responsibility for running project from start to finish, in conjunction with PMC
• Sole point of contact between PMC and client
• Maintain ownership / responsibility for signoff of works and timely identification of same

• Close adherence to timelines & tracking from cradle to completion
• Responsible for initiating timely payment plan, instalments, process, bonus balloon payment etc as required in conjunction with finance
• Identify penalties for non or late completion

Construction phase

• Identify & track phased building process
• Signoff of works in sequence before moving to next phase
• Upon completion, identify responsibility for final phase signoff

Final move phase:

• Oversee full move into new premises
• Oversee full move out of old premises
• Clear out of old premises returning space to original state for hand back to landlord
• Confirmation of all responsibilities being closed out
• Confirmation that there are no further ties to vacant premises
• Responsibility for complete set up and day to day running for new premises from day 0, to ensure continuity of business


What you'll need to succeed

To be considered for the Project Coordinator position, candidates will possess the following:
• Experience in comparable role
• PM Diploma or similar qualification an advantage
• Excellent organisational and prioritizing skills
• Excellent PC skills (MS Outlook & Calendar plus PowerPoint, Excel, Word)
• Proven ability to work in a varied / multi-tasking role
• Experience dealing with third party providers
• Strong negotiation skills
• Excellent communication skills
• Excellent written, verbal and analytical skills
• Efficient and organised
• Strong attention to detail
• Flexible and calm
• Proven ability to prioritise and work to tight deadlines
• Knowledge of general Health and Safety processes and procedures an advantage
• Knowledge of general building regulations and processes in Dubai a distinct advantage
• Use initiative and self-motivated
• Assertive and confident
• Personable and friendly
• Ability to self-educate

About the Company

Hays is the leading global specialist recruiting group. We are the experts at recruiting qualified, professional and skilled people worldwide.

Our Middle East office was founded in December 2005, headquartered in Dubai UAE. We deal with clients in the UAE, Qatar, Oman, Bahrain, Saudi Arabia, and other key areas in the region. Our consultants sector-specific knowledge and unique understanding of the local market allows us to offer an exceptional level of service across all divisions.

We currently recruit for roles in the following sectors: Accounting & Finance, Architecture, Banking, Construction & Property, Engineering, Healthcare, Human Resources, Information Technology, Logistics, Legal, Office Support, Oil & Gas, Life Sciences, Supply Chain & Procurement, and Sales & Marketing.

As part of our continuing expansion, we have opened a dedicated Abu Dhabi desk to further assist with our client needs across the region.

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