Project Coordinator

Job description / Role

We are currently seeking a skilled and proactive Project Coordinator who will also serve as the Personal Assistant to a General Manager. This dual role requires strong organizational and communication skills, as well as the ability to manage multiple projects and priorities simultaneously. The ideal candidate will be resourceful, detail-oriented, and able to thrive in a fast-paced environment.

Responsibilities:

• Assist in the planning, execution, and monitoring of projects from initiation through completion.
• Coordinate project activities, including scheduling meetings, preparing agendas, and tracking action items.
• Communicate project status updates to stakeholders and ensure timely resolution of issues.
• Maintain project documentation, including project plans, timelines, and budgets.
• Collaborate with cross-functional teams to ensure alignment and successful project delivery.
• Conduct research and analysis to support project decision-making and problem-solving.
• Assist in the development and implementation of project management processes and best practices.
• Manage the General Manager's calendar, schedule appointments, and coordinate meetings.
• Screen and prioritize incoming calls, emails, and correspondence for the General Manager.
• Prepare and edit documents, presentations, and reports for internal and external meetings.
• Coordinate travel arrangements and accommodations for the General Manager.
• Act as a liaison between the General Manager and internal and external stakeholders.
• Handle confidential information with discretion and maintain confidentiality at all times.
• Perform ad hoc administrative tasks and provide general support to the General Manager as needed.

Requirements

• Bachelor’s degree in business administration, Project Management, or a related field
• Experience in project coordination, administration, or executive support roles.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills, with the ability to interact professionally with stakeholders at all levels.
• Proficiency in Microsoft Office Suite and project management tools.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.
• Proactive attitude and ability to work independently with minimal supervision.
• Flexibility to adapt to changing priorities and work in a dynamic environment.

About the Company

Talent Higher is a leading recruitment agency, specialising in providing strategic solutions for organisations and highly skilled candidates in the UAE. For employers, we provide access to a large talent pool, time and resource efficiency, recruitment expertise, market insights, and confidentiality. Candidates benefit from exclusive access to job opportunities, personalized career guidance, streamlined recruitment matchmaking and negotiation support for a variety of careers across the UAE.