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Job description / Role
General:
• Be familiar with all details of the projects assigned to
• Scrutinize all documents related to a project to verify quantities and articles are correct
• Review project lay-out drawings
• Create and maintain a 'Room Matrix'
Tracking Log:
• To create and maintain throughout the lifetime of the project
• Ensure that all critical information are timely entered
Budgeting Period:
• Prepare initial budget based on ID's specification
• Research and evaluate suppliers based on price, quality, selection, service, support , availability, reliability , production capabilities
• Interview vendors and visit suppliers' plants and distribution centers to examine and learn about products, services and prices
• Analyse price proposals, financial reports, and other data and information to determine reasonable prices.
• Negotiate price contracts with suppliers, vendors, and other representatives.
• Prepare and issue purchase orders by verifying specifications and price.
Tendering Period:
• Prepare and issue tender documentations.
• Review and analyse Interior Designer's specifications
• Verify that quantities are matching between ID specs and drawings
• Identify long lead items
• Pre-negotiate with vendors to achieve best price possible in order to maintain or reduce budget.
• Prepare target budget in consultation with Project Manager, Quantity Surveyor and Interior Designer
• Advise Client of potential cost savings based on alternative sources, substitutions (only if approved by Client and Interior Designer)
• Prepare final budget
Model Room preparation:
• Evaluate specifications from Interior Designer and suggest / agree potential suppliers for Model Room FF&E and OSE
• Prepare and issue Tender Packages, produce 'model room' Tracking Log and update budget regularly
• Issue purchase orders and manage procurement process
• Carry out quality control at factories and arrange delivery to site
• Co-ordinate and supervise installation of FF&E and OSE
• Assist in arranging Mock-up room for inspection (beautification)
• Prepare and maintain evaluation log including photographic records
Tendering & Procurement:
• Research for qualified vendors, suppliers and contractors
• Compile schedule of vendors
• Present tender review
• Recommend alternate sources and substitutions for budget savings
• Customized forms where applicable including dual language format
• Prepare bid packages and supporting documentation
• Attend to tender queries - update tender documents
• Produce 'best price' analysis and creating a negotiating yardstick for target cost.
• Negotiate with short listed vendors
• Obtain approval from client to proceed with ordering according to agreed procedures
• Engage with vendors / Interior Designers / clients to value engineering
• Assist in other procurement matters - i.e. letter of credits, etc.
Requirements
Responsibility for the sourcing, procurement, delivery and installation of FF&E and OS&E at projects assigned to him/her.
Deliver the project on time and within the set budget.
Assist others to perform their duties as per company policies and clients demand. To work independently or as part of a team, as requested.
About the Company
Matchtech is a leading global engineering recruitment specialist, with over 30 years' experience in successfully matching job-seekers with hiring employers within the engineering industry. Our 300-strong team of dedicated recruitment consultants provide recruitment services across core engineering sectors including, aerospace, automotive, energy, infrastructure and maritime. We also offer specialist recruitment within the growing field of engineering technology.
We are passionate about quality and work to the most rigorous standards in the recruitment industry. Our goal is to always exceed the expectations of our customers by providing the best delivery and the highest quality service possible.