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Job description / Role
• Supports technical projects and departments.
• Receives documents and stores hard copies and electronic copies of all technical drawings, reports and related information in an orderly manner, in line with policies and procedures.
• Allocates, transmitting and controls the document numbering system for the project work.
• Works with precision to ensure that all electronic and hard copy filing is accurate and is easily retrievable.
• Responds in a timely manner to requests to retrieve information, information searches and general requests for support from project/department personnel.
• Accurately updates information as required.
• Check for accuracy and edit files like contracts, purchase orders, RFI, invoice.
• Review and update technical documents (e.g. manuals and workflows)
• Distribute project-related copies to internal teams
• File documents in physical and digital records
• Create templates for future use
• Manage the flow of documentation within the organization
• Maintain confidentiality around sensitive information and terms of agreement
• Prepare reports, presentation on projects as needed
• Frequently conduct document audits confirming they are current and accurately reflect recorded evidence
• Assist with communication during external audits
Requirements
• Should have a Bachelor’s Degree in Business Management, Administration or related field
• At least 5-6 years relevant experience. Experience working on projects in the Oil & Gas sector is a plus.
• Familiarity with project management
• Basic knowledge of labor and corporate law
• Hands-on experience with MS Office
• Knowledge of Electronic Document Management Systems (EDMS)
• Proficient typing and editing skills
• Data organization skills
About the Company
A leading shipping company in Fujairah.