Sales Assistant and Documentation Officer

A Leading Steel Trading Company in the Middle East

Dubai, UAE

Ref: RP062-07

Job description / Role

Employment: Full Time

• Assists sales team in daily order execution and coordinate with the customers and suppliers.
• Draft and Prepare sales contracts upon order confirmation and ensuring that order to supplier is aligned to the requirements as per customer’s PO / Order confirmation.
• Responsible in preparing delivery order and processing Commercial Invoice, Shipping and Transportation documents as per contract terms.
• Prepare and negotiate terms on the draft Letter of Credit whether with customer or supplier and ensure all internal guidelines and approvals are in place.
• Liaise with the Sales Team to ensure order to supplier is executed, prepare PO to supplier (for Project / Back to Back Contracts).
• Follow up with suppliers or mills for order production, vessel details and dates of deliveries and update customer and the sales team.
• Responsible for all back-office documentation required to execute and complete an order’s shipment.
• Regularly update shipment schedules and follow up customer’s payment and/or LC application.
• Liaise with the bank regarding LC Transactions.
• Coordinate with the Admin and Accounts Department.
• Prepare Sales Reports as required by Sales Managers.

Requirements:

• Filipina
• Bachelor's Degree Graduate
• 3-5 years and above of working experience in sales assistance (in the steel industry is a plus).
• Can handle back-to-back LC Transaction independently.
• Knowledge of reading, understanding and preparation of Letter of Credit is mandatory.
• Good knowledge of Inco-terms.
• Strong personal skills, team player and capable of taking initiative.
• Fluent in English with good verbal and written communication skills.
• Good knowledge of MS Offices.
• Self-motivated, organized and able to meet deadlines with attention to details.

Salary:
AED 6,000 to 9,000 per month inclusive of fixed allowances.
Additional benefits: Medical Benefits, Annual Ticket and Annual Bonus depending on performance