Secretary

Job description / Role

- Maintains agenda and assist in planning appointments, board meetings, conferences etc.
- Organizing and scheduling appointments and meetings for executives.
- Handling incoming calls and correspondence, and redirecting them when appropriate.
- Maintaining office supplies and equipment, and coordinating repairs and maintenance.
- Managing and updating filing systems, both physical and digital.
- Preparing reports, presentations, and other documents as requested.
- Assisting with travel arrangements and expense reports.
- Managing calendars and coordinating schedules for executives.
- Taking minutes during meetings and distributing them to attendees.
- Screening and prioritizing incoming emails, mail, and other communications.
- Providing administrative support to ensure efficient operation of the office.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Handle confidential documents ensuring they remain secure
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned

Requirements

Desired Candidate Profile

- Bachelor Degree in related field with work experience.
- Bachelor's degree in business administration or a related field.
- Previous experience as a secretary or administrative assistant.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office and other relevant software.
- Attention to detail and problem-solving abilities.
- Ability to prioritize tasks and work under pressure.
- Professional and friendly demeanor.
- Discretion and confidentiality.
- Ability to work independently and as part of a team.
- Should have minimum 2 years of experience in same field
- Proven experience working as a Secretary required
- Proficient in computer technology especially Microsoft Office applications
- Excellent verbal and written communication skills
- Strong customer service and social skills
- Exceptional organizational and time-management skills
- Follows instructions clearly and accurately within a timely fashion
- Proactive and enthusiastic about delivering positive results

About the Company

Since National Fire Fighting Manufacturing FZCO (NAFFCO) was established, it has grown to become the largest fire fighting equipment manufacturer in the Middle East and one of the top manufacturers worldwide.

The companys core business focuses on design, manufacture, supply, installation and after sales services with our highly trained and experienced technicians and engineers for fire fighting products ranging from basic fire extinguishers to highly sophisticated fire engines. The company provides total fire protection solutions to the most prestigious developments around the world, including residential buildings, commercial complexes, telecommunication centers, industrial installations, oil refineries and petrochemical plants and airport installations.

With its presence in over 100 countries, NAFFCO headquarters is located in United Arab Emirates, where a wide range of innovative fire fighting equipment is manufactured with the companys state-of-the-art technology.