Secretary

Job description / Role

We are looking for a Secretary to join our team in Dubai, UAE. The ideal candidate will be responsible for providing secretarial and administrative support while also managing and controlling the company's documents and records. This role requires excellent organizational skills, attention to detail, and the ability to work efficiently in a fast-paced environment.

Responsibilities:
- Provide administrative and secretarial support to the management team
- Knowledge of making LPOs and data entry for Tenders
- Knowledge of insurance process, vehicles, and job sites
- Prepare and process documents such as reports, memos, letters, and other correspondence
- Coordinate and schedule meetings, appointments, and travel arrangements
- Assist in the preparation of presentations and reports
- Maintain confidentiality and handle sensitive information with discretion

Salary:
AED 4,000 to 4,500 per month inclusive of fixed allowances.

Requirements

- Proven experience as a Secretary (preferably in the Contracting/Construction industry)
- Proficient in MS Office (Excel, Word, and Outlook) with excellent typing and data entry skills
- Strong organizational and time management abilities
- Attention to detail and high level of accuracy
- Good communication and interpersonal skills
- Ability to multitask and prioritize tasks effectively
- Familiarity with document management systems and procedures
- Knowledge of administrative and clerical procedures

About the Company

Viva HR Consultants is a fast-growing service provider in the field of Human Resources and Recruitment Outsourcing. Located in Dubai, we provide a wide array of HR Services for businesses and individuals across the world.

We specialize in turning first assignments into successful long-lasting business partnerships. Our vision is to deliver quality products and services to clients across the globe. We take pride in our core values of Integrity and Confidentiality. We are a very customer-centric organization and our entire team works very hard to achieve our primary goal of "Customer Delight" which results in our customers and clients coming back to us for more. We also strongly believe in building long-term mutually beneficial business relationships. We never promise what we cannot deliver and we never compromise on quality.