Senior Specialist, Planning & Support

Job description / Role

JOB PURPOSE :

Conduct / perform various operational activities related to the management of planning activities for the Group Audit and Assurance Executive Function (GAAEF). Facilitate the reporting responsibilities of GAAEF to various stakeholders, including to the Audit Committee and the MD/GCEO. Effectively utilize various automated dashboards to carry out monitoring exercises, analyze trends, KPI specific analysis etc. and provide relevant and insightful observations and related recommendations to management and key stakeholders. Provide support to management on arriving at annual Key Performance Indicators and act as the key focal point with Group Performance Management team, for purposes of communication and performance reporting.

KEY ACCOUNTABILITIES:
- Conduct planning activities related to Procurement Acquisition for GAAEF, in co-ordination with the GAAEF management and relevant stakeholders.
- Support the GAAEF management in arriving at the annual budget for GAAEF, as well as monitor utilization of the same during the year.
- Prepare operational plans in collaboration with the Talent Development team to execute the GAAEF competency development strategies.
- Monitor the timely completion of Personal Development Plans for ADNOC Group Audit and Assurance employees.
- Coordinate the roll-out of the annual training calendar for ADNOC Group Audit and Assurance organizations, in collaboration with the Talent Development team.
- Support the department and GAAEF management in succession planning activities, in coordination with the Group Human Capital Directorate and relevant Group Company Audit and Assurance Divisions.
- Facilitate the preparation of annual Standard Key Performance Indicators for ADNOC Group Audit and Assurance Divisions and for AAD Heads, alignment with senior management and stakeholders (including Group Performance team) and communication of approved standard KPIs.
- Periodically obtain Internal Audit and other important data / information from the Group Company Audit and Assurance Divisions, conduct data analytical studies, and prepare reports for Management reporting.
- Conduct reviews of annual Risk Based Internal Audit Plans for ADNOC Group Company AADs, in view of standardization of plans, identifying efficiencies and performance optimization.
- Act as the focal point for Group Performance Management team and facilitate all requirements related to communication and reporting of performance related requirements.
- Coordinate the GAAEF reporting requirements to senior management like Audit Committee (including for mandatory reports like GAAEF Annual report), ADNOC Group Audit Council (AGAC), ADNOC MD&GCEO etc.
- Collaborate with other members of the Group Audit Excellence Division to support various activities like review of ADNOC IA Practice Documentation, Quality Assurance reviews, Human Capital initiatives etc.
- Endeavour to research, identify and recommend leading practices related to operational planning for consideration of senior management.
- Conduct benchmarking, consulting studies and management information system reports to evolve valuable insights to aid effective management decisions

Generic Accountabilities

Supervision
- Plan, supervise and coordinate all activities in the assigned area to meet functional objectives.
- Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and deliver the respective Department objectives.

Budgets
- Provide input for preparation of the Function / Department / Section budgets, assist in the implementation of the approved Budget, and work plans to deliver Department objectives.
- Investigate and highlight any significant variances to support effective performance and cost control.

Policies, Systems, Processes & Procedures
- Implement approved Function/ Department/ Section policies, processes, systems, standards and procedures in order to support execution of the work programs in line with Company and International standards.

Performance Management
- Contribute to the achievement of the approved Performance Objectives for the Function/ Department/ Section in line with the Company Performance framework.

Innovation and Continuous Improvement
- Design and implement new tools and techniques to improve the quality and efficiency of operational processes.
- Identify improvements in internal processes against best practices / industry standards in pursuit of in order to define intelligent solutions for issues confronting the function.

Health, Safety, Environment (HSE) and Sustainability
- Comply with relevant HSE policies, procedures, controls, applicable legislation, and sustainability guidelines in line with international standards, best practices and ADNOC Code of Practices.

Reports
- Provide inputs to prepare MIS and progress reports for Company Management.

COMMUNICATIONS & WORKING RELATIONSHIPS:

Internal
- Regular contacts with ADNOC - Vice Presidents, Department Managers and other team members of Group Audit & Assurance Executive Function.
- Regular contacts with relevant Departments / Functions / Directorates within ADNOC (For e.g., IT, Group Communication, Human Capital etc.).
- Occasional contact with ADNOC Group Company Audit and Assurance Division Heads
- Regular contacts with Audit Excellence focal points at GAAEF & Group Companies.

External
- Issue / project based contacts with Certification bodies, Industry Associations, Regulatory bodies and Consultants.

Requirements

QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS:
Minimum Qualification
- Bachelor Degree (Preferably in Finance / Engineering / IT / Quality / Human Resources / Business Management)

Minimum Experience & Knowledge & Skills
- 8 -10 years of experience including at least 5 Years in Internal Audit and 3 Years in Governance / Strategy / Planning. activities.
- Knowledge about Internal Audit local and international standards
- Ability to analyse information and prepare strategic planning deliverables
- Effective communication and influencing skills, with the ability to negotiate with, challenge and influence stakeholders at all levels

Professional Certifications
- Governance and Strategy Certifications
- Internal Audit Certifications

About the Company

We are one of the world's leading energy producers, and a primary catalyst for Abu Dhabi’s growth and diversification.

We operate across the entire hydrocarbon value chain, through a network of fully-integrated businesses, with interests that range from exploration, production, storage, refining and distribution, to the development of a wide-range of petrochemical products.

Since 1971, we have created thousands of jobs, driven the growth of a diverse knowledge-based economy, and played a key role in Abu Dhabi’s global emergence.

Today, we continue to look for new and innovative ways to maximize the value of our resources, pioneering those approaches and technologies that will ensure we are able to meet the demands of an ever-changing energy market, and continue to have a positive impact on the Abu Dhabi economy for generations to come.