Subcontract Administrator

Job description / Role

Essential Responsibilities:
- Assist, develop, and produce subcontract documentation such as subcontracts, agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums, justifications, determinations, special contract provisions, representations, certifications, and correspondence.
- Assist in coordinating, developing, and producing procurement documentation such as acquisition plans, source selection plans and evaluation criteria, Request for Proposals, agreements, profit analyses, statements of work, data submittal requirements, and proposal preparation instructions.
- Assist in evaluating proposals and quotations, determining offer responsiveness, responsibility, and eligibility for award, and provide support for discussions and negotiations.
- Develop and maintain subcontract files. Monitor and track subcontractor deliverables.
- Review and process subcontract procurement requisitions.
- Assist with subcontract file reviews in support of Government audits.
- Interface and coordinate with subcontractors and service providers, as well as Amentum HR, Finance, AP, and Program teams.
- Prepare correspondence to subcontractors and internal personnel.
- Maintain and process purchase orders, releases, and modifications in Amentum's accounting system.
- Compile documentation to establish subcontract files.
- Coordinate with accounting and finance department in administering subcontract invoicing and payments, job cost management, contract audit/filing, and closeout process.
- Monitor subcontract compliance with CPSR, FAR/DFARS, Agency-specific regulations and Amentum policies and procedures for subcontracts and procedures.
- Assist with the management of subcontract file(s), including preparation and control of all modifications and correspondence.
- Maintain a filing system and be responsible for correspondence on subcontracts and procurement matters.
- Support administration of subcontracts, including review and approval of subcontract modifications.
- Assist in supporting small business subcontracting goals and outreach activities.
- Maintain and process purchase orders, releases, and modifications in Amentum's business systems.
- Close out subcontracts.
- Perform other global supply chain duties as assigned

Requirements

Minimum Position Knowledge, Skills, and Abilities Required:
- Associate's degree in Business Administration or related field, and four (4) years of relevant experience in subcontracts, procurement, supply chain or related field.
- Bachelor's degree in Business Administration or related field and up to two (2) years of relevant experience in subcontracts, procurement, supply chain or related field.
- Two (2) years of experience in procurement or related field may be substituted for each year of the four (4) years of college.
- Solid communication skills and a basic knowledge of Sharepoint, Microsoft Office Suite, and integrated software applications.

Preferred Knowledge, Skills, and Abilities:
- Experience with Costpoint, IBM's Maximo, or similar ERP system, to include use of the purchasing module.
- Process improvement experience in a recognized methodology (Lean Six Sigma, CMMI, ISO)
- Capture and Proposal support experience.
- Preferred, specialized knowledge in food purchasing, transportation and logistics subcontracts
- Knowledge of various subcontract types (Cost-Plus, Fixed Price, Time & Materials, and subsets thereof)

Work Environment, Physical Demands, and Mental Demands:
- Typical office environment with no unusual hazards, occasional lifting to 20 pounds, constant sitting while using the computer terminal, constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities for communication, and constant mental alertness; must possess planning/organizing skills and be able to work under deadlines.
- May be required to travel domestically and internationally on short notice to include travel to austere environments under harsh living conditions.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

About the Company

Amentum is a premier global technical and engineering services partner supporting critical programs of national significance across defense, security, intelligence, energy, and environment. We draw from a century-old heritage of operational excellence, mission focus, and successful execution underpinned by a strong culture of safety and ethics.