Supply Coordinator

Job description / Role

Objectives: To ensure that orders from our Customer Service centres are handled correctly, in a timely fashion and that customer demands are met and communicated in an efficient and professional manner.

Reporting to: Supply Operations Manager/Supply Manager

Other interactions: Warehouse Supervisor/Manager, Customer Services, Dispatch Manager and Customs Specialist.

Main responsibilities:
• Ensure there is continuous communication on the availability and lead times of products with Customer Service, transport, warehouse, expediting and procurement department
• Continuous follow up on quotes and orders with sub-status ‘Awaiting approval’

Process orders including non-available items:
• Order non-available items
• Maintain ETA dates for incoming PO’s
• Receive PO’s supporting an order

Process shipments:
• Add relevant charges if applicable
• Print pick lists for warehouse if required
• Report picking if required
• Scan Delivery Notes when applicable
• Create invoice for closed orders

• Supply Customer Service with necessary information concerning delivery status of orders i.e. charges, delays, availability etc.
• Provide complete and updated information to warehouse concerning time and place of delivery
• Prepare cost pricing information towards final invoicing of service performed
• Maintain required control reports and documentation
• Assist other departments as needed on stock orders and purchase orders
• Any other responsibility put forward by Manager not covered by this FD (within reasonable limits) Responsible to follow QHSSE policies, guideline, procedures and legal & other requirements established by the company in line with ISO 9001, OHSAS 18001/ISO 45001.

Requirements

• High School diploma or equivalent
• Prior experience as Supply Coordinator or similar position in a warehouse
• Very good command of the English language (spoken and written)

Specialist knowledge:
• Good computer skills with Excel knowledge

Soft Skills and Personality traits:
• Ability to travel when required. Maintain a valid passport.
• Ability to communicate effectively within a multinational environment.
• Ability to work under pressure and ability to work on own initiative.
• Ability to work independently as well as in a team.
• Ability to co-operate across organization lines internally and towards customers.
• Systematic and accurate nature.

About the Company

Move Up is into various key sectors of the industry assisting companies secure talent from trainees up to senior management levels.Our philosophy is one of total quality and service; we recognize that people are the lifeblood of our business, whether they are our clients, our candidates or our staff.

Our expertise helps all professionals find jobs that match their professional skills. Leading employers recognize the advantages of working with us, and regularly rely on our efficient services to place high quality workforce within their Organization. Our integrated business approach linking Business Performance to Talent Management and ability to leverage our rich knowledge of business dynamics across international markets ensures we have a strong reputation as a trusted partner, providing strategic and operationally sound advice to our clients within the specialist industry sectors.

Move Up understands that no two assignments are the same and we seek to deliver our best solution which is unique to the demands of the project at hand.