Supply & Inventory Planner (Mandarin Speaker)

Job description / Role

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group's entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview of the role:
Supply & Inventory planner ( Mandarin Speaker ) is part of inventory control team in Global Aftersales for Al Futtaim Automotive. The team is responsible for balancing the inventory cost with service level as per business recommendation.
Supply & Inventory planner is responsible for purchasing of inventory parts from respective vendors for Global aftersales division. This is achieved by periodic release of purchase orders to assigned vendors based on the sales trend, forecast, market information and business recommendations. The purpose of the role is to improve the stock turnover by reducing the risk of excess & Obsolete stock.

What you will do:

Supply Planning and Procurement
- Daily, weekly or month purchase orders processing
- Ensure orders are transmitted to supplier and confirmation is received
- Ensure orders are dispatched within the agreed lead time - Monitor and follow up on back orders
- Communicate to suppliers about changes in forecast
- Prepare the budget as per order schedule and business recommendation
- Ensure stock availability by performing of risk of run out analysis and ordering
- New model parts planning and ordering
- Obtain approvals as per delegation of authority

Stock Optimization
- Review inventory policy and Target Service Levels
- Continuous monitoring of aged stock
- Forecasting of stock provision - Initiate and follow up dead stock disposal
- Monitor and review the excess and obsolete stock parts

Logistics operations
- To create the Advance shipping notifications according to supplier invoices on timely manner
- To provide data support with logistics to control the inbounds and clearing documents on time
- Monitor cost charges within the aggreged terms and conditions - Manage the logistics payments and update finance with relevant reports for payment clearance
- Follow up with Finance for payments
- Arrange/Renew Letter of Credits
- Customs claim registration & payments
- Arranging ESMA/RFID approvals
- Declaration of cargoes for insurance

Continuous improvement & Business Intelligence
- Creating dashboards for monitoring of process
- Perform kaizens and projects to reduce operational costs
- Taking necessary actions/ advise for effective inventory control
- Escalate the cases with necessary information if the process is not under control

Requirements

System Utilisation
- Continuous review of system parameters for improving the service level
- Review of system Alerts, eg: last demand flier, lead time, demand change alerts, forecast alerts
- Review of Risk of Run out
- Mastering the processes and applying as per business needs to improve the efficiency and productivity

Required skills to be successful:
- Experience developing management reporting packs
- Skilled in problem solving and continuous improvement methodologies
- Understanding of agile way of working
- Proficiency in MS Office

About The Team:
The role reports to Operations Manager and you will be working in a busy warehouse environment.

What Equips You For The Role:
- Native Mandarin Speaker.
- Around 5 years of experience in the field of Supply Chain, preferably with Automotive experience.
- Extensive knowledge of Inventory management systems. Business development and process improvement skills.

About the Company

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.