Sustainability Office Manager - Temporary

Job description / Role

The role will be primarily responsible for the day-to-day support to the Chief Sustainability Officer (CSO) in the delivery of Group’s sustainability and ESG strategy. This includes providing administrative support to the Chief Sustainability officer and sustainability team; with travel itinerary, correspondence, transaction processes, supplier registration and Oracle profile maintenance, administration, calendar management and routine administrative activities.

The candidate will support the Chief Sustainability Officer to stay updated on all project progress and updates across the Operating Companies.
Executive Assistance to the CSO
• Carry out general administrative duties and ad hoc tasks as requested by the sustainability team.
• Organize Calendar/Diary of the CSO & coordinate department-related meetings.
• Support CSO in the delivery of their role and executing tasks as requested.

Support to the Sustainability Team
• Coordinate with assigned sustainability team to always ensure smooth functional operation.
• Support in delivery of sustainability engagements across all Operating Companies.
• Project-manage a programme of internal meetings and communications, including diary management, minute taking and follow up on actions.
• Organize official internal and external meetings/business appointments for the sustainability team.

Administrative Support
• Process Purchase Requisition, I-Expense Report, maintain accurate records of sustainability team. expenditures in oracle system and liaise with procurement/finance, budget control.
• Process Job Legal Request - Contract Agreements /PM, Letters, Payment Certificates, IT Request, etc.
• Help liaise and coordinate communication between Suppliers/Agencies and other Departments.
• Handle travel itineraries and hotel arrangements of the sustainability team whenever required.
• Maintain an office filing system to ensure the efficient filing and retrieval of records and correspondence.
• Coordinate and purchase of office supplies ensuring costs are tracked and budgets managed
• Organize and handle departmental dispatch & receipts, coordinating with identified domestic and international courier services

• The sustainability team is fully supported and able to fulfil their role effectively
• Effective at time management and able to balance multiple competing priorities
• Strong documentation and organizational skills
• Decision making as and when required
• High quality standard deliverables

Skillset (job specific technical skills and behavioral competencies needed)
• Good computer skills; using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases
• Attention to details
• Perseverance and follow up
• Capability to meet tight deadlines
• Ability to coordinate with internal/ external personnel at all levels
• High level of English communication both written and oral
• Cultural awareness and sensitivity relating to multi-nationalities
• Focus on delivering a high level of service to internal and external customers
• Effective at time management and able to balance multiple competing priorities
• Diplomatic and sensitive when managing privileged information and situations
• Team focused and collaborative
• Result-oriented
• Accurate and fast keyboard skills

Minimum experience
• 3-5 years assisting Senior Director in office
• Knowledge about sustainability is a plus

Minimum Qualifications/education
• Must hold a bachelor’s degree

Salary:
AED 12,000 to 15,000 per month inclusive of fixed allowances.
Additional benefits: Visa and medical insurance

About the Company

Founded in 2001, Ultimate HR Solutions bears the market reputation of being a complete HR Services provider, precise and pro-active in locating and managing human resources. Our client-friendly process and human capital infrastructure allows us to service ever changing client requirements in an efficient and effective manner. With comprehensive experience servicing world-class clientele and top-caliber candidates across a wide spectrum of industries, we measure our success through our growing list of satisfied clients. UHRS started with humble beginnings as a preferred recruitment partner, and from there branched out into outsourcing/ contract staffing.