Talent & Culture Coordinator

Job description / Role

The Position

Under the guidance of the Cluster Director of Human Resources and Cluster HRM within the limits of Sofitel Dubai the Obelisk policies and procedures; assist colleagues with HR related matters, support HR colleagues with admin related tasks, as well as provide trainings and maintain training administration for Sofitel Dubai the Obelisk.

KEY ROLES & RESPONSIBILITIES

- Organizing the monthly colleague committee meeting, take and update meeting minutes
- Assisting colleagues with their day to day queries and questions.
- Responsible for Colleague of the Month/Supervisor of the Quarter/Leader of the Quarter/Trainer of the Quarter processes (nominations, certificates, presentation)
- Planning and preparing Team Gathering and Town Hall Meetings (scheduling, invitations, presentations, BEO's, decorations
- Organize the monthly GM's lunch events (Booking the venue, send out the list etc.)
- ID cards
- Do the Visa Renewal List & passport expiry list to send to coordinators in a monthly basis
- Assisting colleagues with vacation planning, ticket booking and repatriation
- Liaising with Travel Coordinator to effectively organize all business travels
- Maintaining and updating HR notice boards
- Prepare and issue monthly colleague newsletter
- Ensure tracking and renewals of all dependent visas
- Assisting colleagues with admin / document requests and processing all HR related letters and certificates for colleagues
- Preparing weekly schedules and monthly timesheets, to update vacations in Oracle, ticket utilization & employee index.
- Responsible for processing FMC orders for the HR team
- Smooth handling of leavers process (Resignation, Transfer, Termination of contract), ensuring the clearance process, visa cancellation and final payment is in order and timely.
- Follow up and track Code of Ethics acknowledgements.
- To assist GRAA request from the departments, creating/deleting emails for new starters and leavers
- File and maintain documents in colleague personal files
- Maintain systematic order of the HR shared drive and create process maps for all HR processes
- Responsible for assisting and organizing monthly engagement activities with the team
- Any other adhoc requests by the Cluster DHR /Cluster ADHR

GENERAL RESPONSIBILITIES

- Promote efficiency, confidence, courtesy and high standard of social skills
- Promote and ensure good inter-departmental relations
- Display a pleasant manner and positive attitude at all times and promote a good company image to guests and colleagues
- Demonstrate pride in the workplace and personal appearance at all times when representing the hotel thus identifying a high level of commitment
- Adhere to Sofitel Dubai the Obelisk rules and regulations at all times

OCCASIONAL RESPONSIBILITIES

- Assist in coaching sessions, re-trainings and support to colleagues in the Hotel
- Assist with creative poster campaigns and all events organized by the HR Department.

PERSONAL ATTRIBUTES

- Excellent planning and organisational skills
- Ability to communicate with colleagues at all levels
- Ability to work in a multi-cultural environment
- Ability to multi-task

Requirements

QUALIFICATIONS

- Post secondary school education

EXPERIENCE

- Previous experience in a similar HR role is desirable within a 5 star hotel

About the Company

A caring employer providing respect, training and career development for our employees. An attractive employer offering more than 100 professions across the 5 continents.

We are much more than a world leader. We are 250,000 hoteliers with the same shared passion for welcoming. We take care of millions of guests in our 4,300 addresses and on our digital platforms. As an operator and franchisor (HotelServices), owner and investor (HotelInvest), we invest all our energy into making "Feel Welcome" resonate as the finest hotel promise.

From luxury to economy and in every corner of the globe, AccorHotels'​ more than 20 brands meet all the needs of business and leisure travelers seeking comfort, attention and high-quality services.