Team Executive Assistant

Job description / Role

This is a Team EA role where no day will be the same. You will provide support to a team of Directors and the CEO in a well-established investment firm based in the DIFC. Working with a great deal of motivation and confidentiality, this new role is required due to a continued increase in business for this busy and dedicated team.

Managing all aspects of the office alongside a team of 5 Administrators/ Junior EAs you will take control of emails, diary management, travel, and meeting room bookings to ensure smooth daily operations for the complete team of 20 in Dubai, up to CEO level. Meetings will be across multiple time zones and the preparation of excel reports and PowerPoint presentations will be part of your daily duties. The team also collates and prepares for Board and Senior Leadership meetings including ensuing all logistics, highly confidential documents and facilities are managed. Updating information onto the internal CRM and keeping everyone on schedule, there will also be some basic HR administration. This will include the upkeep of annual leave and maintaining the HR master file copy with all the relevant information.

Often HNWI VIP clients and senior Board members will come to the office unannounced and so this position requires candidates who are highly team orientated and eager to take on any task required including the covering of reception duties, coordination of office and panty supplies and managing any maintenance issues when the need arises. The team really pulls together to ensure all aspects of the office and workflow is managed effectively. Therefore, excellent communication skills, a motivated approach and exceptional attention to detail is required at all times.

Requirements

The organisation can provide a very stable environment, with a top tier medical insurance policy and an annual performance-based bonus. Reporting to the Director of Business Services, team ethos is at the core of this role. You should have a at least 2-3 years of experience as an EA within a very busy financial or professional services team. With excellent administrative and typing skills you will be a reliable and dedicated member of staff who will go above and beyond to ensure operational efficiency.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.