Temporary Executive Assistant

Job description / Role

Temporary Executive Assistant for a Professional Services Multinational Dec-Aug

The role of the Executive Assistant is to provide administrative and project-based support for Firm Partners, Principals and projects teams as required as well as to support firm building and business development activities. Support is often confidential in nature. The EA will act as the administrative point person for more than one Partner and/or Principal, and may support projects within his/her management’s responsibility. The EA is also expected to actively participate as a member of the office’s overall administrative team. This includes providing coverage, assistance, and back-up for other administrative staff. The position requires a thorough knowledge of leadership’s and senior level consultants’ accountabilities and business needs. The EA is expected to maintain a working knowledge of the Firm and its industry and service practices. The position regularly and customarily exercises discretion and independent judgment in performing work.
• Complete weekly time & expense reports
• Arrange travel and any necessary foreign visas
• Schedule meetings as requested
• Assist in business development through establishing and maintaining relationships with client contacts, particularly client EAs. Obtain client meetings through contacts and follow up
• Support marketing efforts by following up on mailings to potential clients to obtain meetings. Support conference logistics as required
• Provide telephone coverage for internal and external calls; take messages;
• Review and sort email and regular mail
• Provide general administrative support, such as copy, bind and fax documents; update, process and distribute records and rosters; and create and maintain filing systems
• Take active role in coordinating office events, such as office updates, recruiting, alumni outreach, social events, charitable events, and other activities.
• Provide coverage, assistance, and back-up for other administrative staff

Requirements

• Near native business English communication skills
• College degree or equivalent experience five years corporate/business experience performing in an administrative capacity
• Demonstrated corporate office support experience at a multinational company
• Strong demonstrated administrative and organizational skills
• Comprehensive knowledge of core MS Office, Windows, SharePoint, and private software applications and technology, including networks and databases
• Type 60+ wpm

About the Company

RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.

Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.

What we do:

Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.

We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.