Job description / Role
Working on an ongoing temporary basis due to an exceptionally busy schedule, our modern and innovative client requires travel administration support for the Executive Assistant to the Senior Vice President and the Managing Director. Based in media city our client is an instantly recognisable global brand with an ultra-modern office in a very fast paced, innovative and forward thinking culture.
The Executive Assistant supports the two most senior people within the region and is therefore extremely busy with all information management, correspondence and ongoing project support for these 2 individuals, both of whom travel globally on a near constant basis. As the Global Travel Administrator you will ensure that the busy schedules of up to 10 senior individuals (including the 2 most senior within the region) are fully scheduled with the assistance of the external travel agency used by the organisation. Therefore, you will be highly organised with strong communication skills in order to obtain a maximum of 2-3 alternative schedules for the senior person to select from. You will also ensure that a full itinerary is sent including timings, car pick up schedules, hotel location and facilities information and downtime activities and points of local interests. Part of this role also encompasses the management of expenses via excel. All receipts are expected to be downloaded onto the Concord system, validated, totaled and forwarded to finance for final authorisation and payment.
It is essential that you are sponsored by a spouse or family member as this role is currently on an ongoing temporary basis. You will be an excellent and efficient communicator with a high standard of the English language and also competent with MS office including outlook and excel. This is a fantastic organisation to have at the top of your career history and an interesting role for the right candidate from a travel coordination background.
About the Company
Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.
Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.
Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.
Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates.