Temporary Receptionist

Job description / Role

We are looking to recruit an exceptionally organized and immaculately presentable individual who will be the face of the company providing admin support to staff and professional welcome to all visitors.

Key responsibilities will include but not limited to:
- Greet all visitors to the office, both in person and by telephone.
- Order office stationary and supplies, manage courier relationship and post distribution.
- Implement and manage office meeting room bookings including order refreshments and lunch.
- Manage shared calendar and diary management.
- Respond to incoming telephone calls by transferring calls appropriately to staff concerned, taking messages and ensuring prompt delivery of these messages.
- The job holder will answer routine enquiries over the telephone and give out correct information about the company.
- Sort all incoming mail (courier/post) and ensure that these are forwarded promptly to staff concerned.
- Receive the companys visitors, announcing arrivals and directing them to staff concerned.
- Monitor daily staff movement, i.e. keep track of personnel who are either on holiday, out in the field or off sick in order to direct calls appropriately to the right department.
- Assist with typing, inputting data, making hotel/airline bookings and other secretarial or administrative duties from time to time.

Requirements

Maturity and professional approach will be key to this position. You will support a highly energized, close knit team as a team player. You must be capable of working on your initiative and be willing to assist your colleagues as required.

Skills:
- Must have strong Customer Service Skills; previous experience highly preferred
- Superior verbal and written communication skills
- Professional demeanor and strong interpersonal skills
- Highly organized with a real attention to detail
- Pro-active and always one step ahead with a can do and will do attitude
- Ability to work with ability to work in a fast paced environment with tight deadlines
- Tact and good judgment in confidential situations and proven experience interacting with senior management
- Shows great initiative and exceptional organizational skills
- Outstanding interpersonal and communication skills
- Advanced knowledge of MS Office
- Excellent command and fluency in spoken and written English language
- Must have Strong Customer Service Skills; previous experience highly preferred
- Professionalism, and the ability to exercise discretion with confidential information at all times is required

Qualifications:
- Business degree or receptionist / secretarial diploma holder
- Minimum 2 years experience in a Receptionist/Administrative Assistant or a similar role within a reputable company handling a busy, multi-line switchboard
- Background in a support capacity - admin support/secretary/operations coordination

Desired start date: 5th November 2014
Duration - 1 month
Compensation package: Competitive and in line with market

About the Company

The year 1995 saw the inception of Petrochem Middle East FZE. We have since transformed the face of the regional petrochemical business and become one of the largest independent chemical distributors in the Middle East.

Petrochem has built one of the most modern, state-of-the-art distribution terminals in Jebel Ali. This facility includes bulk Storage Sea fed tanks, dedicated drum storage facilities, four fully automated drumming lines and a separate dry goods storage area. The terminal adheres to the strictest of health and safety norms and is environment friendly, making sure all operations upkeep the health and safety of its personnel.

We began operating from one office in the Jebel Ali Free Zone, Dubai, but rapid developments and a focused vision have ensured Petrochem’s global expansions. We currently have offices in Dubai, Jebel Ali, Shanghai, Antwerp and London. We also have an office and distribution facilities in Singapore, India and United Arab Emirates.

We are an ISO 9001:2008 company and also have ISO 14001:2004 and OHSAS 18001:2007 accreditations.