Executive Secretary

Job description / Role

We are seeking an experienced Executive Secretary to join our team in the oil and gas industry in Abu Dhabi, UAE. The ideal candidate will be responsible for providing high-level administrative support to the executive team and ensuring the smooth running of the office.

Responsibilities:
- Manage and maintain executive schedules, including scheduling meetings, appointments, and travel arrangements
- Prepare and organize meetings, including taking minutes and following up on action items
- Handle confidential and sensitive information with discretion
- Prepare and edit correspondence, communications, presentations, and other documents
- Coordinate and maintain records for staff, teleconferences, and video conferences
- Act as the point of contact between executives and internal/external clients
- Manage office supplies and equipment, and maintain inventory
- Assist in the preparation of reports and presentations

- Proven experience as an executive secretary or similar administrative role in the oil and gas industry
- Proficiency in MS Office and strong computer skills
- Excellent organizational and time management skills
- Ability to multitask and prioritize tasks effectively in a fast-paced environment
- Strong verbal and written communication skills
- High level of discretion and confidentiality
- Ability to work independently and as part of a team
- Bachelor's degree in business administration or relevant field is a plus

Salary:
AED 2,000 to 3,000 per month inclusive of fixed allowances.

About the Company

ICE was established in 2001 in Cairo, Egypt by a team of senior managers and engineers with 20 to 30 years of experience from Shell, Stone & Webster (Canada), Bantrel (Canada), Shell (Netherlands) and ADNOC (UAE).

ICE team has been working together for 22 years, we understand, and practice multi-discipline works. ICE provides engineering, project management, asset integrity, cathodic protection, management services to the oil & gas , Petrochemicals, export and import terminals , Energy and other Industrial Sectors.