Executive Secretary

Job description / Role

Our client is looking to hire an Executive Secretary.
- Responsible for scheduling and managing the EVP- Finance's calendar including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals and maintaining an organized office.
- Provides support in arranging Finance meetings including collation of speaking notes and/or briefing notes, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.
- Coordinates, plans, and organizes small-to large-scale meetings. Performs general clerical duties to include but not limited to; transcribing dictation, scanning, copying, faxing, filing, and data entry.

- Collects and opens mail addressed to the Finance/Accounting; forwards correspondence to appropriate staff for action. Normal everyday activities are carried out, without recourse to the Head of Finance in line with overall direction or priorities and policy established and any changes are discussed with him late
- Supports and coordinates Audit and Finance Team in meeting arrangements including teleconferences and minute taking as required.
- Act as the point of contact in between Team, Departments and Top levels management.
- Coordination between the Finance and other BU's/departments and providing the timely support in order to resolve the issues.
- Provides support for the whole Finance Team - locally & Internationally.

About the Company

We lead in the creation and delivery of innovative workforce solutions and services that enable our clients to win in the changing world of work.

ManpowerGroup powers the success of many of the world's most dynamic organizations. We deliver innovative workforce solutions that enhance competitiveness, increase efficiency and spur productivity. Combining global reach with local expertise - 3600 offices in over 80 countries - we know the changing world of work and bring a deep understanding of the companies we work for and the industries we service.

ManpowerGroup entered the Middle East in December 2007 after acquiring local company Clarendon Parker, thus bringing 15 years in-depth local knowledge combined with a global footprint and industry shaping expertise and thought leadership. Manpower Middle East supports clients in the Middle East and North Africa regions. Our business is aligned to key skill specializations to ensure our clients requirements are met by expert and knowledgeable consultants that understand your industry and role requirement.

Our consultants are experts in finding the right talent across all industries in a broad-range of occupations including:

• IT & Telecommunications
• Engineering & Construction, Oil & Gas
• Banking, Finance & Legal
• Sales & Business Development
• Marketing, Public Relations & Communications
• Human Resources & Training
• Customer & Support Services (Secretarial and Administrative)
• Operational, Supply Chain & Logistics
• Executive Recruitment
• Emiratization Solutions
• Recruitment Program Outsourcing Solutions
• Managed Service Provider Solutions
• Talent Based Outsourcing Solutions
• Outsourced Staffing Solutions